If your business offers products or services to clients at regular intervals, 

creating a separate invoice for each transaction may be rather time-consuming and exhausting. For this reason, you should consider using recurring invoices.

These invoices can streamline your invoicing process and allow you to save a significant amount of time on paperwork.

 But what exactly are they, and what other benefits do they bring?

This article will provide you with all the necessary answers and show you how to make this important document with an online generator in a few simple steps!

So, without further ado, let’s get started!

A recurring invoice is quite similar to a standard invoice, as it contains the description of your goods, payment terms, your and your client’s contact information, etc. However, the difference is that a 

recurring invoice is issued consistently—to the same customer in the same amounts.

You can send a recurring invoice weekly, biweekly, monthly, or bimonthly, depending on the agreement with your client. It doesn’t need to be altered since they are buying the same thing for you every time, so you don’t have to change the amount, the names of the products, services, or other details.

In fact, think of a recurring invoice as a document that’s routinely sent to the same recipient at regular intervals.

For example, if you send the same five items to a client every month, you can use recurring invoices for those items that you sell monthly. This way, you won’t need to create a new invoice every time you ship your goods. Instead, you can just reuse the same invoice you used the previous time and forward it to your client.

Recurring invoices are most suitable for businesses that offer goods at regular intervals, subscription services, etc.

 Some examples of such businesses include:

The best way to decide whether you should use recurring invoices is to ask yourself whether there’s a change in the products or services a specific client regularly contacts you for. If there’s none, it’s safe to assume your business could benefit from such an invoicing system.

What Information Goes on a Recurring Invoice?

Now that you know what a recurring invoice is and which businesses it’s most suitable for, let’s see what information goes on it!

First and foremost, a recurring invoice must include your contact information, such as your name, phone number, street address, email address, etc. 

Then, you need to specify to whom the invoice is billed and add your client’s contact information, too.

For bonus points, you can also add your company’s logo here to make your business stand out.

Numbering your invoices is incredibly important if you don’t want to get lost in paperwork 

You’ll likely need to collect your invoices from the fiscal year and fill out the 

If you want to organize your recurring invoices like a pro, you should use numbers in sequential order and add the date next to them. So, for example, if you’re writing your first invoice for 2023, use "23001," in which “23” stands for the year and “001” stands for the invoice number.

Next, you should add a list of the products or services you’re billing your client for. 

Be as specific as possible in this section and add a new line for every item, along with the number of items, the rate you’re charging for them, etc.

In this invoice section, you must specify how you’d like to get paid. 

Namely, include the payment options you accept, such as bank transfer, PayPal, credit cards, etc.

You should give your client as many payment options as possible so that they can choose the one that’s most convenient for them. By doing this, you minimize your chances of facing a late payment.

This is the most important section of a recurring invoice, in which you have to specify the starting date, number of occurrences, and invoice frequency.

 When filling out this section, you should consult with your client and see what works best for them.

use the “Additional Notes” section to write down any details you deem necessary to the recurring deal you have with your client.

If you don’t think there is anything worthy of mention, add a simple “Thank you” note, which will give your invoice a warmer tone.

Advantages and Disadvantages of Recurring Invoices

Can’t decide whether to use recurring invoices or not? 

Check out some of the benefits of this invoicing system

Recurring invoices assure a steady stream of monthly income and can help you set a realistic budget based on your cash flow projections.

 Once you make a recurring invoice, you can set a schedule for sending it on time whenever you agree with your client.

 Clients are more likely to pay you faster when they know how much and when they are due to pay you every week or month.

Using recurring invoices saves time, as you don’t have to create a fresh invoice every time you want to bill your client.

Recurring invoices build recurring relationships with your clients, especially if you’re issuing them for a long-term deal.

Even though recurring invoices have plenty of benefits, they also have their disadvantages. The biggest drawback of recurring invoicing is that it’s harder to trace any human errors that might come up when you’re making an invoice.

Yet, this problem can easily be solved if you use an online generator. 

With it, you’ll minimize the chances of making any mistakes in your invoice

, as you’ll only have to fill out a pre-written template.

How to Create Recurring Invoices with an Online Generator Hassle-Free

Creating a recurring invoice is super simple if you use the appropriate software. 

However, using programs like Word or Excel to make this important document often entails various types of errors and is usually rather time-consuming, too. Due to this, you should use an online invoice generator just to be on the safe side.

An online invoice generator is quite easy to use, and on top of that, it saves you a lot of time, as you only have to fill out a template to get an invoice. 

Once you’re done, you can instantly download your invoice and forward it to your client via email in PDF form or print it out and mail it to them.

Besides a recurring invoice, you can also use our online generator to create some other invoices, such as:

A recurring invoice is a type of invoice that’s sent to the same customer, in the same amounts, on a regular basis.

The businesses that benefit most from recurring invoices are the ones that offer services or products at consistent intervals.

Usually, a recurring invoice includes your and your client’s contact information, a list of products and services, payment terms, and invoice frequency details.

Recurring invoices are beneficial because they improve cash flow, improve client relationships, and can speed up payment times.

The only downside of recurring invoices is that it’s hard to trace any human errors, but this problem can be easily solved by using an online invoice generator.

Hopefully, this article has provided you with a crystal clear picture of what recurring invoices are and helped you conclude whether you should implement them or not.

However, if you decide to use recurring invoices, use our online generator to create these important documents and turn your invoicing process into a breeze.

 Besides invoices, we can also generate customized 

Read this easy-to-follow article to learn whether you should use a recurring invoice and how to create this key document effortlessly!

What is a Recurring Invoice: Details & Examples

As a business owner, it’s super important that you do invoice reconciliation

 to keep the company up to date. It will make your life much easier and help you avoid any payment mistakes or fraudulent statements.

But what exactly is invoice reconciliation, and why should you perform it?

If you want to find out, you’ve come to the right place!

 This article will tell you all about this important process and show you why it can be beneficial for you and your company.

So, let’s find out what it’s all about!

Invoice reconciliation is a process where you pair your incoming and outgoing invoices with your bank statements.

 In accounting, this refers to comparing payments to ensure they are correct.

The process lets you track every payment and transaction that has been sent and received.

Invoice reconciliation guarantees that every transaction is accurate and consistent. So, essentially, reconciliation confirms that the money that leaves your bank account is the same amount spent for services.

It’s also important that these two payment statements be the same when the reporting period ends.

If you want to easily reconcile the numbers, you should create a checklist

. It should include questions that will remind you of what to cover when reconciling, such as:

Has there been an under- or over-payment?

Can you offer a discount if an early payment has been issued?

Has your bank statement listed any additional fees?

Has there been a recent change in the payment balance?

As an independent business owner, you should reconcile invoices because:

Invoice reconciliation helps you track every single outgoing and incoming payment at any moment. Monitoring your payments is essential to any business, as it is proof of every task that is being done for a client and that the payments are being fulfilled each time.

If you regularly use invoice reconciliation, you’ll be able to take note of any unpaid invoices from clients. As you’ll notice any late payments faster, you could quickly contact the client who has not made a proper payment.

When bookkeeping, you need to keep records of any financial affairs of your business. Invoice reconciliation is beneficial here, as you can confirm and match transactions in no time.

, you’ll save a lot of time and money on the whole process. You won’t need to pay an additional person to do the job, and on top of that, automatic invoice reconciliation takes only a couple of minutes.

How to Reconcile Invoices in 4 Easy Steps

Here are the steps you should follow to successfully reconcile your invoices:

To start reconciling invoices, you must sort your documents systematically by date

. This will allow you to keep track of any delayed invoices during a specific time and show you why the holdup happened, as well as what steps you can take to clear it up.

A transaction ledger is a book in which you track and store payments from your clients

. It is incredibly useful for reconciling invoices, and you should regularly update it.

When reconciling invoices, you can use a transaction ledger to compare and match payments to the invoices, making the process much easier.

Next, to properly organize your invoices, you must check for and identify any payment mismatches

. These mismatches can either be duplicates or discrepancies.

To identify them, you can take notes on every discrepancy and try to match the clients’ payment statements with the invoices. Further on, you can double-check the amount and number of the invoices and check if any additional tax payments need to be submitted.

When reconciling invoices, you should reach out to your clients in case any payment inconsistencies have happened

. To do that, you can send them an overdue invoice letter.

If, by any chance, you have tried to contact them but are still unable to solve these issues, an authorized person can decide whether it’s best to write the situation off as an outstanding payment.

4 Tips to Reconcile Invoices More Efficiently

To make your invoice reconciliation easier, we’ve prepared some tips for you. Check them out in the section below!

One of the things that’ll make your invoice reconciliation process easier by a wide margin is having an organized system

. To organize your invoices, you can use:

. Although you can use both paper and digital spreadsheets, it’s better to use the latter since it’s faster and easier to maintain.

. Organizing your invoices in folders will allow you to access them easily when necessary.

. If you want to protect your invoices against natural disasters or cyber threats, your best bet would be to use cloud storage, like Google Drive, for example. On top of that, you’ll always be able to access your documents, no matter where you are.

Note that the best way to keep your invoicing system organized is to use digital invoices. A digital invoice usually comes in PDF format and can be stored online in the cloud or offline on disk. This makes it safe from natural disasters and cyber threats.

To easily avoid discrepancies, ensure you always compare all orders and shipments

. So, whenever you order something new, compare it and try to match it to what you have received. If any discrepancies occur, it’s always best to note them down so you can easily track them down.

If you notice a discrepancy when reconciling your invoices, you should contact the client to whom you issued the invoice

. Describe to them the issue you’re facing and write off a long outstanding due, depending on the outcome of your conversation with the client.

#4. Regularly Perform Invoice Reconciliation

One of the most important things when it comes to invoice reconciliation is to perform it regularly

. By being consistent, you ensure you won’t miss out on any discrepancies in your invoices. Most importantly, you’ll be able to handle late payments much faster.

Now that you know all about invoice reconciliation, check out the different types of invoices in the table below:

If you want to make any of the above-mentioned invoices, use our 

With it, you can get these important documents in a few easy clicks, and most importantly, the program itself is super easy to use!

Invoice reconciliation is a procedure in which you match the bank statements to your invoices to keep a clean record of your payments.

By performing invoice reconciliation, you can avoid fraudulent payments, make catching mistakes easier, and keep track of your records hassle-free.

When reconciling invoices, you must gather your invoices for a specific period and contact your clients if any payment issues occur.

The best way to reconcile invoices is to keep your invoicing system organized, always compare orders and shipments, and never be afraid to contact your clients.

If you want to make any type of invoice, your best bet would be to use an online generator.

Whether you’re just getting started with your business or have already established one, it is important to know that invoice reconciliation is a practice that every business should follow. Although the process might seem tedious at first, don’t worry—we can help!

Check out what we have to offer and make invoices in a few simple steps. We’ll generate tailor-made invoices for your business, so you can focus on your work instead.

We can also make other important documents for you, such as the 

Invoice reconciliation is an important process that any business should perform. Read this article and find out all about it and its benefits!

What is Invoice Reconciliation? Explanation and Benefits [2023]

Keeping track of every incoming and outgoing transaction related to your company’s account is crucial for your business, even when the amounts received or sent are minimal. One of the most common types of invoices you may need to consider using for this purpose is a sundry invoice.

what is the purpose of this document, and how can you make one if you decide you need it?

Creating a sundry invoice doesn’t have to be a hassle, and this guide will prove that! Keep on reading for a detailed guide on the sundry invoice meaning and some detailed instructions on how to create this document with our 

In accounting, a sundry describes a situation where your income comes from other sources besides the company’s usual income. This is then called a 

The sundry income does not come from the products or services that your business is selling—it essentially derives from other, non-long-term income sources. This also means that this type of income can be unpredictable, as it deals with activities that aren’t related to the company ones.

, as you will never know the specific income amount that you must collect from debtors, for example.

When you take a look at the income statement, the sundry income can also be listed as operating income. This means that it’s included in the company’s net worth and must, therefore, be present in all transactional statements.

Additional outside foreign exchange profits

It’s also crucial to submit the sundry income information to your shareholders and the 

 to notify them of any changes in the company’s revenue.

A sundry invoice is a document that your business can issue when your client hasn’t purchased a high amount of products or services. The word “sundry” itself means various or miscellaneous, and sundry invoices usually vary based on the type of business you run and the amount of monthly expenses you have.

For example, a sundry invoice can be issued for:

Now that you got the gist of the sundry invoice definition and meaning, let’s make a distinction between sundry creditors and sundry debtors.

A sundry invoice creditor is considered a provider that supplies the products or services that a specific business needs, and this process is done on a credit basis. This term can also describe a person who provides other services that can be listed as business expenses.

On the other hand, a sundry debtor is a person who asks for products or services from a business while promising to pay for them in the future. These types of debts are also known as miscellaneous invoices.

So, the main difference between the two is that a sundry creditor is a person that a business may owe money to, whereas a sundry debtor is a person that owes money to a specific business.

What Can Be Included in a Sundry Invoice?

Sundry invoices can be issued for office-related activities such as:

 You can issue a sundry invoice for meals for the employees while mentioning that it was an additional monthly expense.

 Any training session or activity can also fall under the extra monthly expenses section on the sundry invoice.

 The gifts you give to your staff for special events, such as birthdays or holidays, can be listed on the sundry invoice as well.

 If you’d like to reward your staff with some interesting entertainment spaces, such as a cafeteria, a chilling area, or even a mini-library, you can list all of these expenses on the sundry invoice. Studies show that 

 enjoy recreational spaces in their offices

, as they help them cool down and take a rest from work a little bit.

Once you learn everything there is to know about sundry invoices, it’s time to learn how to make one. Here are the steps you should follow to create this document:

The first thing you will do is make sure it’s clear what document you are creating. The title should be simply “Sundry Invoice”—there’s no need to get creative with this part.

Besides that, you can also add your company’s logo next to the title or below. While this detail isn’t mandatory, it can make your invoice look neat and professional.

The next step you want to take is to add your company’s information, which should include:

Any additional contact information for the business (if necessary)

Make sure you double-check each piece of information, as typos and errors are common in invoice-making.

#3. Enter the Client’s Personal Information

Once you add your contact information, you should include the other party’s personal details, too. State their name (or the name of their business), email and home addresses, phone number, etc.

The invoice number is a unique numerical code that marks your invoice. Thanks to this detail, you’ll be able to organize your invoices and find them more easily when necessary—for example, when you’re planning on paying taxes. For this reason, it’s crucial to add it to your document.

A billing date shows when the payment is due, and it’s necessary for you to include it in your invoice so that the other party knows when they need to send the funds.

And now, to the core of your sundry invoice—it’s time to list all sundry expenses for the particular billing period. Besides listing goods and services, you should also state the total amount for each expense, as well as the quantity.

Creating a Sundry Invoice via an Online Generator

If making a sundry invoice on your own seems like a time-consuming and daunting task, you can take advantage of our online invoice generator. This service enables you to input all the necessary information and generate a personalized document in just a few minutes!

That’s not all—the software also allows you to make changes to your document all along the way and save each of them. Once you’re done, you can download your document and use it multiple times if you want or further modify it to fit different occasions.

A sundry invoice that is made with our free invoice software can look like this:

As you can see, all the crucial parts are there, starting from the full contact information of both parties to the unique invoice number and the total amount due for payment. Everything looks neat and professional, which means that there’s no room for confusion or misunderstandings, as everything is clearly stated.

Whether you have recently established a company and have no idea where to begin with invoices or you’ve already had exposure to them before, it won’t hurt to know how sundry invoices work. Hopefully, this guide has provided you with all the essential information on these documents and helped you grasp their importance.

Luckily for you, creating a sundry invoice can be as easy as pie thanks to our free invoice-building software. Check out what templates we offer and use any of them to make a foolproof invoice each time! Additionally, you can also turn to it if you need other types of documents, too, such as 

A sundry invoice is a document you can issue to sundry customers that haven’t purchased goods on credit or a large number of services or products from you.

In accounting, a sundry invoice is a document that describes each income that doesn’t come from your company’s usual expenses.

A sundry creditor is someone who provides a service and requests payment for it, whereas a sundry debtor is someone who you provide with a service and who needs to pay for it.

A sundry invoice can be issued for any additional monthly expenses, such as meals, recreational space for your staff, or even additional profits and royalties that your company has gained.

Making a sundry invoice doesn’t have to be a tedious task. Use our online invoice generator and create one in a snap with no stress!

What is Sundry Invoice & How to Make it [w/ Examples]

Knowing how to create an adequate invoice is essential if you’re working as a freelancer. Not only is it a form of legal contract between you and the client, but 

it also makes it possible for you to communicate with them whenever necessary, receive payment on time, appear more credible, and much more!

If you are looking to create a freelance invoice for your services, you have come to the right place. In this guide, we’ll show you how to make a perfect one in a breeze and with zero complications thanks to our online invoice generator!

Why is it Important to Use Freelance Invoices?

Although there are numerous advantages to working as a freelancer, one disadvantage is that you must create your own invoices, which can be a daunting task. Still, 

once you come up with an adequate invoice layout, you can use it repeatedly with multiple clients.

For a freelancer, having an invoice is vital. It includes contact information, which is essential for easy and timely communication. It also includes important information about your services and payment terms. These specifics are crucial since, without knowing the price of your services and your preferred payment options, your clients won't be able to properly compensate you.

Also, because a freelance invoice is a legally binding contract, it protects you as a creator and doesn’t allow your clients to avoid paying for your work.

Invoices for freelancers come in various forms,

 and being familiar with these can help you choose the best type of document for you and your work.

With this in mind, let’s take a look at the different types of freelance invoice you can use:

 You can create this type of invoice when a client frequently requires the same type of service, as there’s no need to make a separate invoice for each occasion.

Before you provide the service, you can request payment with a pro forma invoice that includes an estimated pay rate for the offered service.

A standard invoice gives the client all the details about the services they need to pay for after these have been delivered.

With this type of invoice, the client must provide a down payment or a portion of the total before the service is rendered.

You can use this type of invoice when the service you should provide entails the transshipment of goods, as it acts as a type of customs document.

 This kind of invoice includes a breakdown of the hours required to execute the task the client requested. Therefore, the payment is based on the number of hours worked.

What to Include on Your Freelance Invoice

Now that you know more about all these kinds of freelance invoices, it's time to pinpoint what you should include in them.

. A higher placement at the top would be preferable, along with a company logo.

Contact information is necessary because it facilitates communication between you and the client. Moreover, it showcases the participants in the process, providing a sense of legal security in case disputes do emerge.

The invoice number and date of issuance can be seen 

Each invoice is assigned a special number. This number guarantees that the income is accurately recorded for accounting and taxation needs. It's also good for monitoring late or unpaid bills.

When it comes to the date, it should encourage your clients to pay you within the given time frame and help you keep track of the invoices.

In this section, the invoice should include the following information:

 won't be able to request payment from the client or receive compensation if you don't have this information

. To develop a mutual understanding and prevent any future issues, it is essential that your client understands exactly how much they need to pay and what they are paying for.

Payment terms may appear with the work description or right after it.

As the title suggests, this section should 

contain information on the preferred payment methods

. Do you take direct deposits, bank transfers, or PayPal? What details should the client use while making a payment? Be sure to answer these questions as you finish working on your freelance invoice.

Read a comprehensive guide on creating a solid freelance invoice and learn when and how to send these documents to your clients!

Blog

What is a Recurring Invoice: Details & Examples

What is Invoice Reconciliation? Explanation and Benefits [2023]

What is Sundry Invoice & How to Make it [w/ Examples]

How to Create a Freelance Invoice in 2023 [+ Free Templates]

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