Online W-2 Form Generator | Make a Form W-2 Instantly
Paystub.org offers a flexible and straightforward Form W-2 generator that lets employers and employees produce several W2 forms effortlessly.
Why Choose Paystub.org’s W-2 Form Generator
Download Essential Tax Forms Instantly
Instantly download a copy of your W-2 form after creating one through our online generator. You can then file it electronically with the Social Security Administration (SSA) or print it out and send it via mail!
Super Easy to Use
Our generator has all the key elements already prepared for you, thereby highlighting convenience and time efficiency for businesses of all sizes. You only need a few minutes to fill out all the boxes and generate a form with Paystub!
Automatically Calculates Taxes
Stay prepared even before tax season arrives. Our Form W2 generator has a built-in calculator that can help you calculate federal and state taxes hassle-free!
What is a W2 Form?
The W-2 form is different from the W-4, W-9, or W-8-BEN form. The W-4 is used to help employers determine the exact amount to withhold from workers’ wages. W-9 forms are used by freelancers, while the W-8-BEN form is for collecting taxpayer information on Nonresident Alien working in the US.
A W-2 form, also called a “Wage & Tax Statement,” summarizes an employee’s fringe benefits, contributions, total earnings received from their employer, withheld taxes from their pay stub, and any other key information about their employment history within the tax year.
Where Do You Get Your W2 Form?
There are three different ways to secure your W2 form as an employee:
From Your Current Employer
It should be easy to secure your W-2 form from your present employer since they have the most recent details about your employment, taxes, and benefits. Also, your current employer is required by the IRS to prepare your W-2 forms and have them ready by February 1 of the following year.
Your existing employer is required to secure your tax forms for as long as you are working for them.
From Your Previous Employer
Employers are required by the IRS to email their former employees a copy of their W-2 forms before the tax deadline. If you switched jobs in the previous year, you’ll have to contact the payroll officer or HR department in charge of handling your tax forms at the company where you were previously employed.
You may also need to check that your W2 was not mistakenly sent to the wrong mailing address. This is a typical error that occurs when an employee moves to a new residence.
Using the Online W2 Form Generator
Do you prefer saving yourself the hassle of contacting and waiting for your employer to send your W2? Why not create one yourself?
With the help of our W-2 form generator, you can seamlessly produce your tax form whenever and wherever you need it.
You can easily update your information by adding your dependents or changing your marital status if you are recently married, divorced, or widowed. All this information is important for the IRS to calculate how much tax to deduct from your salary.
How Our Online W2 Generator Works
First, you have to fill in the blank boxes with the necessary information. Ensure that you provide the correct and up-to-date details about your taxes, benefits, employment, and filing status to avoid any mistakes or further questioning from the IRS later on.
Once you’re done fulfilling all the key details, hit the “Preview” button. Previewing your W2 form before generating and downloading a copy is highly recommended to ensure your document is error-free.
Download your form and store it somewhere safe on your computer or in the cloud.
What Does a W-2 Form Include?
General Information
General information in your Form W-2 includes:
- The tax year when the W-2 is applicable
- Marital status
- Number of dependents
- How much you made before taxes in the previous year
- The state where your work is based or located
Employee and Employee Details
For employee details, input:
- Control Number or Box D)
- Name, address, and zip code
- Social Security Number (SSN)
For employer details, enter:
- Employer’s Identification Number (EIN)
- Name, address, and zip code
Taxes and Earnings
Under OMB 1545-0008 or Section 6051 of the IRS, employers must fulfill their employees’ income and withholding statements.
For taxes and earnings, fill out the following boxes:
- Social Security tips
- Allocated tips
- Dependent care benefits (12a, 12b, 12c, 12d)
- Non-qualified plans (check whether Statutory employee, Retirement plan, or Third-party sick plan applies)
- Employer’s state ID number
- State, wages, tips, etc.
- State Income Tax
- Local wages, Ttips, etc.
- Local Income Tax
- Locality name
Who Can Use Our Online W2 Generator
Employees
At times, obtaining your W-2 form can take a significant chunk of your precious time. It can be even more daunting if you are requesting a copy of your W-2 from your previous employer.
Save yourself the trouble with our online W2 generator. We offer an uncomplicated and easy-to-use alternative that lets you create your tax form, update your tax filing details, and secure a copy for future use.
Employers
All employers are obligated to fulfill each of their workers’ W-2 forms. Paystub effectively helps startups and mid-sized enterprises maximize their time and resources by streamlining the process of preparing Form W2 for all their workers.
Never miss an employee’s tax form and prevent errors in completing their tax documents! Do you receive Form W-2 requests from past employees every now and then? Our W-2 form generator lets you create several Forms W-2 in minutes and download electronic copies that you can email to both former and current staff who need them.
Testimonials From Our Users
Common Mistakes to Avoid When Creating a W2 Form
The following are the most frequently committed errors when fulfilling multiple W2 forms:
- Incorrect employee and employer information
- Incorrect Employee Identification Number (EIN)
- Incorrect tax year
- Incorrect amount reported in Box 12, Code DD
- Missing Social Security Number (SSN)
- Excess HSA contribution
- Excess qualified retirement plan contribution
- Excess pre-tax contribution to FSA
- Excess withholdings for FICA (Social Security and Medicare)
- Errors in fulfilling federal income tax withholding
- Errors in fulfilling additional Medicare tax
- Late filing of W-2 form
- Sending W2 to the IRS instead of the Social Security Administration (SSA)
What to do if You Have More Than One W2 Form?
Count all your forms to verify that you are not missing any documents.
If you worked for several employers within a tax year, or took on different part-time jobs, it is crucial to secure and file all your Form W-2 from your employers. Otherwise, you end up with an audit from the IRS.
Cross-reference all your W-2 forms with your employment history. Check and compare the details one by one, and make sure that all the information on your W2 coincides with the job where you secured the form.
You can input multiple W-2 forms through our W2 generator. All you have to do is click the “Add a W-2 Form” button to create more forms, depending on how many you might need.
What to do if You Lose Your W2 Form?
Inform your employer immediately in case you lose or misplace your W2 form. If you requested the form from your previous job, follow up on it as soon as possible. It is possible that your former employer has sent your W2 to the wrong mailing address or requires more time to retrieve it from their records.
It is also highly advisable that you contact the IRS, particularly if your employer is unable to assist you in acquiring a new Form W-2. The IRS will ask you to provide your name, address, phone number, Social Security Number, employer information, and employment details.
Your employment details must include:
- The dates when you were hired by the company you are working for
- Estimates of your salary rate and income tax withheld during the previous year
- Last pay stub issued to you within the tax year
Penalties For Not Complying With IRS
Failure-to-File
Suppose you file your tax returns past the due date or the extended deadline without providing any reasonable cause. In that case, you are subject to paying an additional 5% of your unpaid taxes for each succeeding month or a portion of the month when the tax return is overdue.
Failure-to-Pay
Failing to pay your taxes on time will yield an additional 0.5% of the tax you owe after the due date. Taxes that remain unpaid after a month predispose you to a 25% increase in penalties for each succeeding month.
Late Payments
Missed tax payment deadlines will lead to penalties for failure-to-file, failure-to-pay or even both. If you are penalized for both failure-to-file and failure-to-pay, you will be charged an extra 5% in interest. The maximum total penalty for both violations is 47.5% (22.5% for late filing and 25% for late payment).
Can I File Both a W2 and 1099-MISC Form?
You can file both a W2 and a 1099-MISC form if you are self-employed or have multiple sources of income. When reporting your income and filing your taxes using both W2 and 1099-MISC forms, you should:
- Use the 1040 form to report your W-2 income and tax.
- Secure a Schedule C (Profit and Loss Business form) for your self-employed tax deductions.
- Secure a Schedule SE to determine the percentage of self-employed income that goes to your Social Security and Medicare taxes.
- Report both your 1099 profit and/or loss and your W-2 income as you calculate the total amount of your taxable income.