Service Rendered Invoice Definition & Examples
January 09, 2023
If you represent a service-based business, then you should be sending out service-related invoices every time you make a deal with a client. But what exactly is a service rendered invoice, and how do you make one?
If you want to find out, look no further! This guide will break down service rendered invoices, explain who uses them, and show you how to make an invoice easily with an online generator!
So, let’s dive straight into the action.
What is a Service Rendered Invoice?
A service rendered invoice is a legal document that service-based businesses issue.
This type of invoice is used to request payment for the services provided. Service rendered invoices are also necessary for accounting purposes.
Who Uses Service Rendered Invoices
According to the definition, businesses that provide services use service rendered invoices. Some examples of this kind of business are:
- Housekeeping. This is a service that makes sure spaces are clean and sanitary. It can include things like mopping the floors, taking out the trash, dusting, and so on.
- Graphic design. These professionals make websites, ads, logos, and all kinds of other designs.
- Tutoring. A tutoring service is all about coaching kids and adults in various fields, including academic subjects.
- Financial advising. Most of the time, income management is a part of the plan that financial advisors make to help their clients reach their financial goals.
Points to Consider Before Creating a Service Rendered Invoice
Here are a few things to think about before you start making a service rendered invoice:
- Services offered. What you include on a service rendered invoice is largely determined by the services you provide. For example, if you are a housekeeper, you may want to include a detailed description of the services you offer, while as a tutor, you may want to focus on what your client will gain from your services.
- The clients. Some clients, especially big businesses, may want a services rendered invoice, while smaller businesses may be fine with a simple invoice with less information.
- Billing preferences. You should think about whether you want to get paid by the projects you work on or by the hours you spend working. Either way, it matters a lot because some clients may prefer one billing method over the other.
What to Include in a Service Rendered Invoice
Now that you are familiar with the service rendered invoice definition and things to consider before creating one, let's go over a list of things that should be on a service rendered invoice.
#1. Business Information
The first thing you should put on an invoice is information about your company.
Here, you can list things like the company's name, physical address, email address, and phone number.
To make the invoice look more professional, you should also add a logo. It will make your invoice stand out and make it easier for your client to remember you.
#2. Client Information
You can put client information right next to the business information. Here, you can write down the client's name, phone number, email address, and physical address.
This information is very important because it lets you get in touch with the client quickly if you need to. It gives the invoice its legal weight as well.
#3. Invoice Number
Every invoice is given a unique number, which is the invoice number. If the invoice doesn't have this number, it won't be as strong of a legal document, and you will also have trouble keeping track of the revenue.
So, for example, you could use a three-digit number like #001, and each time you send a new invoice, you would add another number. This chronological numbering system will make it easy for you to find the exact invoice you’re looking for later on, when you need it.
#4. Invoice Issue Date
The date the invoice is made and sent to the client is called the invoice issue date. This is also the date on which the service is purchased.
This number helps keep track of the invoices and stay organized. For example, you can group together invoices that were sent out on the same date or within the same week.
#5. Invoice Due Date
One of the most important parts of the invoice is the invoice due date. The date also tells the client when they need to pay. It lets the client know how much time they have until they have to pay.
Avoid using phrases like "the beginning of the month." This makes it more likely that there will be confusion and payments will be late.
#6. List the Services
This may be one of the most detailed parts of the invoice. Here, you should talk about the service or services you are offering. You should list the name, the quantity (if applicable), the expected delivery dates, the prices, and anything else that may be important.
The content here changes based on the service. For instance, if you offer photography services, you can say on your invoice what kinds of projects you can do, how long they take, and so on. If you offer consulting services, your consulting services rendered invoice can review the assistance you offer, your hourly rate, and other details.
#7. Other Fees
You can always add a late payment fee if you want to be on the safe side.
I am sure you don't want to deal with unpaid invoices, so adding a late fee is a good solution as it encourages clients to pay on time.
#8. Payment Methods
Make sure to list multiple payment methods in your invoice. You can include direct deposit, checks, credit cards, wire transfers, and services like PayPal.
The more ways you give your client to pay you, the easier it will be for them to do so, and the less likely it is that they will pay you late.
#9. Total Amount
Lastly, there should be a section where you add up all the charges. You should list all of the costs of doing the project so that the client knows exactly what they are paying for.
You can also add taxes to make accounting easier in the long run. Overall, you should tell the client how much they need to pay you. Make sure this number is written down clearly so that no one gets confused.
How to Make an Invoice With an Online Generator
After learning what should be on an invoice, you may be wondering how to make one.
You can do this in two ways. You can use Word or Excel and enter all the information manually, which will take quite a bit of time to do, especially if it's your first time making an invoice. Or, you can simply use an online generator to make the process easier.
All you have to do is:
- Open a free service rendered invoice template
- Fill in the blank spaces with the essential information
- Preview the document to make sure there are no mistakes
- Download the finalized invoice and send it to your client
And that's it! Once you’re done, you’ll be able to download your invoice and forward it to your clients in no time.
If you’re selling any type of service, you must provide your clients with a service rendered invoice if you want to get adequately paid. Although invoicing can be difficult, our free online generator can help you out!
- A service rendered invoice is a legal document that service-based businesses, such as housekeepers, graphic designers, tutors, etc., give to their clients.
- Before you start making a service-rendered invoice, you should think about what kind of service you are providing, who your clients are, and how you want to bill them.
- Every service rendered invoice must include business and the client information, a service description, payment options, the total amount, and any other fees.
- The simplest way to create a service rendered invoice is to use a free online invoice generator.
Service Rendered Invoice FAQ
#1. How do you write an invoice for a service?
Using a free online invoice generator is the best way to write an invoice for a service.
Before you fill in the blanks with important information, you should think about the service you're offering and the kind of clients you'll be working with.
#2. How do you get paid for services rendered?
An invoice is a legal document that is issued when a service is purchased. Thus, you can send an invoice to your client to request payment.
Make sure the charges are well described and that the total amount owed is clearly specified.
#3. When should I send the invoice for services rendered?
You can send a service rendered invoice once the deal goes through.
You can also decide whether you want to be paid all at once or in several parts. Using this information, you can send more than one invoice per month.
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