Direct Deposit Pay Stub | What is It and How to Get It?

Direct deposit paystub

The direct deposit pay stub is one of the most popular options that employees choose to receive pay stubs from their employers.

Since direct deposits involve fast, real-time transactions, employees receive their salaries within 24 hours. It also uses a digital invoice that is impossible for employees to misplace.

If you want to learn more about the advantages of receiving pay stubs through direct deposit and how to make them, this article will provide you with all the answers you need!

Key Takeaways

  • Pay stubs contain employees’ gross and net wages, tax withholdings, and contributions. They are issued by employers after each pay period.
  • Direct deposit is an electronic method of transferring employee paychecks into their bank accounts.
  • Employees can receive their pay stubs either through payroll service providers, on employer websites, by sending email requests to their employer, or by using an online pay stub generator.
  • Online pay stub generators enable employees to create pay stubs instantly and save digital copies they can print or email for future use.

What is a Direct Deposit Pay Stub?

A pay stub is a document issued by employers to their employees. It contains the employees’ gross and net wages and the total deductions from their regular pay in the form of taxes, benefits, and contributions.

Pay stubs can either be electronic or paper-based. Most employees prefer electronic or paperless pay stubs due to the security and accessibility they provide.

Hourly workers tend to receive more detailed pay stubs compared to salaried employees. The reason is that paychecks for hourly workers contain their hourly rates, differentials per shift, the total number of billable hours worked within a pay period and the corresponding pay rate, and their overtime pay (if applicable).

Salaried non-exempt employees or employees who are covered by the regulations set by the Fair Labor Standards Act (FLSA) also receive detailed paychecks.

Why are Pay Stubs Important?

Pay stubs are integral to employees because they are a solid proof of the hours of labor rendered by each employee to complete the tasks that are expected of or assigned to them.

Workers use their stubs to verify they are being paid the correct amount according to their contract or the agreement they have with their employer before starting their employment.

At the same time, pay stubs itemize all the tax withholdings and deductions subtracted from their gross pay for each pay period. In this manner, employees can trace whether a sufficient percentage of their salaries is withheld for their taxes and contributions.

Pay stubs are also helpful in assessing an employee’s possible qualification for tax returns, loan approvals, and applications to rent apartments or residential properties.

What is a Direct Deposit?

Employee making direct deposit

A direct deposit is the electronic counterpart of a paper-based, hard-copy pay stub.

With direct deposits, the Automated Clearing House (ACH) network enables the transfer of employees’ salaries from one bank account to another. The ACH is used by most companies to facilitate the electronic transfer of funds to their employees’ savings accounts.

It is common for employers using direct deposit to seek the assistance of a third-party payroll service provider. In doing so, employees can access their paychecks online and receive their regular pay instantly.

There are different ways for an employee to receive direct deposits from their employer, and it is necessary for both parties to discuss which option would be the most beneficial for their current work setup.

What Goes on a Pay Stub?

Biweekly payroll timesheet

The following are all the key information that should appear on a pay stub:

  • General information. This includes the employer and employee’s name, address, contact information, and Social Security Number (SSN).
  • Pay period and date. The pay period is the time frame that serves as the basis for calculating the total earnings of an employee to be reflected on the paycheck. The date refers to the date when the pay stub is issued.
  • Hours worked. A summary of all the work hours rendered by an employee in a given pay period.
  • Pay rate. The rate paid to the employee per hour. For hourly employees, the pay rate also depends on the number of work hours they have accumulated in a week.
  • Gross pay. Also called gross income, gross pay represents the total earnings of an employee before their taxes and benefits are deducted. It differs based on the pay cycle followed by their employer.
  • Deductions. Withheld amounts for employee benefits, and voluntary and involuntary deductions.
  • Employer contributions. A breakdown of the FICA taxes (Social Security and Medicare) which employers have paid on behalf of their employees. While employer contributions are not deducted from employee wages, it remains essential information in preparing a Year-to-Date payroll.
  • Net pay. In contrast to the gross pay, net pay reflects the total earnings after taxes and benefits are deducted. Also called the employee’s ‘take home’ pay, it is also the final amount deposited by employers into their employee’s accounts.

How to Get a Pay Stub from Direct Deposit

A woman checking a document

Here are five of the most common ways you can get a pay stub from direct deposit::

#1. Employee’s Payroll Service

A payroll service is a third-party agency that specializes in simplifying and automating the different steps in processing payroll. Most payroll services these days are internet-based and offer other helpful features for calculating wages, tax filing, complying with tax withholding regulations, saving electronic pay stub copies, and monitoring employee attendance.

#2. Employee’s Website

More specifically, this pertains to an online portal you and your employer can access to check your daily work schedule, request time off, and, more importantly, view your pay stubs.

Think of it as the digital version of filing all essential employee records. Your employer will provide you with the credentials needed to log in to the website and open and save your paychecks.

#3. Email Your Employer

Ideally, you can contact your company’s HR department by sending an email request, since they are in-charge of managing employee records. Your email should explain your reason(s) for requesting a direct deposit from your employer and specify the beginning and ending dates of the pay stubs you need.

For instance, if you applied for a car loan, you could add the deadline provided for your application to indicate a sense of urgency on the part of your employer. Don’t forget to include your employee ID and email address to ensure your pay stubs are sent to the correct mailing address.

#4. Ask Your Employer In-Person

A direct and in-person approach is a practical alternative that works best if you have a positive working relationship with your employer. By personally discussing your direct deposit request with your employer, you immediately eliminate any misunderstanding that typically arises in email and chat-based conversations.

#5. Use an Online Pay Stub Generator

An online pay stub generator is highly convenient and user-friendly. It allows you to generate your pay stubs instantly and conveniently save copies of your paycheck when you need them.

Online direct deposit pay stub generators have all the necessary pay stub details arranged for you so that all you have to do is to fill out the blank forms with important information, such as pay rate, hours worked, etc.

How to Make a Direct Deposit Pay Stub With an Online Generator

Paystub’s online pay stub generator comes with free direct deposit pay stub templates and a built-in calculator to determine your tax withholdings, deductions, and net salary.

It takes three easy steps to use it:

  1. Open the paystub generator.
  2. Fill in the blank boxes with the required details.
  3. Preview the pay stub and generate your document.

Once you’re done, you can download digital copies of your pay stub in PDF.

Direct Deposit Pay Stub FAQ

#1. What is a direct deposit pay stub?

A direct deposit pay stub is electronically transferred by employers to their employee’s bank account. It is a more secure and cost-effective alternative to issuing paper-based pay stubs.

#2. How do I access my direct deposit pay stubs?

There are different ways to access your direct deposit pay stubs. These include logging in to your employee payroll portal, utilizing a payroll service, requesting a copy from your employer in person or via email, and using an online pay stub generator.

#3. Who gives you a pay stub?

Employers are responsible for providing employee pay stubs. To be precise, the Human Resources department and payroll officers are tasked with preparing payroll and creating pay stubs for each pay period.

#4. Is a pay stub proof of payment?

Yes, especially if the pay stub is transferred via direct deposit. Direct deposit pay stubs provide the routing and bank account numbers—key details verifying an employee’s receiving payment from their employer.

Final Thoughts

The shift towards a direct deposit pay stub is suitable in today’s flexible and hybrid work setup. Companies that operate through a remote work setup can electronically disburse employee paychecks to almost anywhere in the world in real time.

Similarly, when office-based workers are given a choice to receive paychecks either through a payroll service or website, it underscores the need for confidentiality and accessibility in viewing files that contain sensitive employee information.


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