What is Sundry Invoice & How to Make it [w/ Examples]
December 14, 2022
Keeping track of every incoming and outgoing transaction related to your company’s account is crucial for your business, even when the amounts received or sent are minimal. One of the most common types of invoices you may need to consider using for this purpose is a sundry invoice.
The question arises—what is the purpose of this document, and how can you make one if you decide you need it?
Creating a sundry invoice doesn’t have to be a hassle, and this guide will prove that! Keep on reading for a detailed guide on the sundry invoice meaning and some detailed instructions on how to create this document with our invoice generator!
What Does Sundry Mean in Accounting?
In accounting, a sundry describes a situation where your income comes from other sources besides the company’s usual income. This is then called a sundry income.
The sundry income does not come from the products or services that your business is selling—it essentially derives from other, non-long-term income sources. This also means that this type of income can be unpredictable, as it deals with activities that aren’t related to the company ones.
Besides that, you can’t give a sundry income a limit, as you will never know the specific income amount that you must collect from debtors, for example.
When you take a look at the income statement, the sundry income can also be listed as operating income. This means that it’s included in the company’s net worth and must, therefore, be present in all transactional statements.
Some examples of sundry income include:
- Outstanding fees
- Additional sales profits
- Additional outside foreign exchange profits
It’s also crucial to submit the sundry income information to your shareholders and the IRS (Internal Revenue Service) to notify them of any changes in the company’s revenue.
What is a Sundry Invoice?
A sundry invoice is a document that your business can issue when your client hasn’t purchased a high amount of products or services. The word “sundry” itself means various or miscellaneous, and sundry invoices usually vary based on the type of business you run and the amount of monthly expenses you have.
For example, a sundry invoice can be issued for:
- Advertising opportunities
- Interest payments
- Additional profits
Sundry Invoice Creditors & Debtors
Now that you got the gist of the sundry invoice definition and meaning, let’s make a distinction between sundry creditors and sundry debtors.
A sundry invoice creditor is considered a provider that supplies the products or services that a specific business needs, and this process is done on a credit basis. This term can also describe a person who provides other services that can be listed as business expenses.
On the other hand, a sundry debtor is a person who asks for products or services from a business while promising to pay for them in the future. These types of debts are also known as miscellaneous invoices.
So, the main difference between the two is that a sundry creditor is a person that a business may owe money to, whereas a sundry debtor is a person that owes money to a specific business.
What Can Be Included in a Sundry Invoice?
Sundry invoices can be issued for office-related activities such as:
- Meals. You can issue a sundry invoice for meals for the employees while mentioning that it was an additional monthly expense.
- Training. Any training session or activity can also fall under the extra monthly expenses section on the sundry invoice.
- Gifts. The gifts you give to your staff for special events, such as birthdays or holidays, can be listed on the sundry invoice as well.
- Entertainment spaces. If you’d like to reward your staff with some interesting entertainment spaces, such as a cafeteria, a chilling area, or even a mini-library, you can list all of these expenses on the sundry invoice. Studies show that over 87% of employers enjoy recreational spaces in their offices, as they help them cool down and take a rest from work a little bit.
How to Create a Sundry Invoice
Once you learn everything there is to know about sundry invoices, it’s time to learn how to make one. Here are the steps you should follow to create this document:
#1. Name the Invoice
The first thing you will do is make sure it’s clear what document you are creating. The title should be simply “Sundry Invoice”—there’s no need to get creative with this part.
Besides that, you can also add your company’s logo next to the title or below. While this detail isn’t mandatory, it can make your invoice look neat and professional.
#2. Provide the Company’s Information
The next step you want to take is to add your company’s information, which should include:
- The name of the company
- Email address
- Physical address
- Phone number
- Any additional contact information for the business (if necessary)
Make sure you double-check each piece of information, as typos and errors are common in invoice-making.
#3. Enter the Client’s Personal Information
Once you add your contact information, you should include the other party’s personal details, too. State their name (or the name of their business), email and home addresses, phone number, etc.
#4. Add the Invoice Number
The invoice number is a unique numerical code that marks your invoice. Thanks to this detail, you’ll be able to organize your invoices and find them more easily when necessary—for example, when you’re planning on paying taxes. For this reason, it’s crucial to add it to your document.
#5. State the Billing Date
A billing date shows when the payment is due, and it’s necessary for you to include it in your invoice so that the other party knows when they need to send the funds.
#6. Include All Expenses
And now, to the core of your sundry invoice—it’s time to list all sundry expenses for the particular billing period. Besides listing goods and services, you should also state the total amount for each expense, as well as the quantity.
Creating a Sundry Invoice via an Online Generator
If making a sundry invoice on your own seems like a time-consuming and daunting task, you can take advantage of our online invoice generator. This service enables you to input all the necessary information and generate a personalized document in just a few minutes!
That’s not all—the software also allows you to make changes to your document all along the way and save each of them. Once you’re done, you can download your document and use it multiple times if you want or further modify it to fit different occasions.
Sundry Invoice Example
A sundry invoice that is made with our free invoice software can look like this:
As you can see, all the crucial parts are there, starting from the full contact information of both parties to the unique invoice number and the total amount due for payment. Everything looks neat and professional, which means that there’s no room for confusion or misunderstandings, as everything is clearly stated.
Whether you have recently established a company and have no idea where to begin with invoices or you’ve already had exposure to them before, it won’t hurt to know how sundry invoices work. Hopefully, this guide has provided you with all the essential information on these documents and helped you grasp their importance.
Luckily for you, creating a sundry invoice can be as easy as pie thanks to our free invoice-building software. Check out what templates we offer and use any of them to make a foolproof invoice each time! Additionally, you can also turn to it if you need other types of documents, too, such as W-2 forms, 1099 forms, and pay stubs.
- A sundry invoice is a document you can issue to sundry customers that haven’t purchased goods on credit or a large number of services or products from you.
- In accounting, a sundry invoice is a document that describes each income that doesn’t come from your company’s usual expenses.
- A sundry creditor is someone who provides a service and requests payment for it, whereas a sundry debtor is someone who you provide with a service and who needs to pay for it.
- A sundry invoice can be issued for any additional monthly expenses, such as meals, recreational space for your staff, or even additional profits and royalties that your company has gained.