How to Get Pay Stubs From Workday: Full Guide
September 30, 2024
Learning how to get pay stubs from Workday enables employers and employees to maximize the convenience, efficiency, and practicality that the said platform can bring.
Workday provides cloud-based software designed to help simplify the most essential payroll and human resource management processes. With self-service being one of its key features, employees can easily access their pay stubs whenever they need to.
That said, this article will show you the ropes on how to get pay stubs from Workday. Let’s begin!
Key Takeaways
- Knowing how to get pay stubs from Workday is essential in ensuring employees follow the correct steps in accessing their Workday account and viewing their pay stubs.
- Workday equips businesses with a platform designed to boost the efficiency of their existing HR, accounting, payroll, and employee data management processes.
- You can access your Workday pay stubs either by using the app or by logging into your employer’s unique Workday sign-in page.
What is Workday and How Does It Work?
Workday is a cloud-based SaaS platform that focuses on streamlining HR, finance, and payroll management processes, as well as planning enterprise resources.
Founded in 2005 by former PeopleSoft executives Dave Duffield and Aneel Bhusri, Workday has since been recognized as an innovator in developing user-friendly SaaS business applications.
Both medium-sized and large businesses use Workday to carry out several tasks that are integral to ensuring workforce efficiency at all times. These tasks include, but aren’t limited to, the following:
- Handling and managing employee data
- Time tracking and regulating workforce schedules
- Generating real-time HR reporting and analytics
- Monitoring employee performance
- Overseeing employees’ fringe benefits
- Talent acquisition and retention
- Enhancing employee productivity and convenience
- Accounting and budget planning
Employees also benefit greatly from using the Workday app because it enables them to check and verify their salary, taxes, and contributions.
In other words, the software is instrumental in implementing and reinforcing transparency in terms of processing employee benefits and compensation.
How to Get Pay Stubs From Workday in 4 Simple Steps
The steps in getting pay stubs from Workday are pretty simple and easy to follow as long as you have the correct login credentials and an active Workday account.
You must also have the Workday app downloaded on your phone for more hassle-free access to the Workday employee portal. Once you have that ready, you can explore the five key steps to getting pay stubs from Workday:
#1. Log Into the Workday App
You can use the app or a web browser to open Workday’s unique sign-in page for your employer or company.
It would be best to consult with your HR department, supervisor, or IT personnel if you have inquiries about your login credentials or your employer’s sign-in link. Otherwise, if you don’t have concerns or issues, you can proceed to log in using your unique username and password.
#2. Select ‘Pay’ on the Main Menu
Upon successfully logging in, you will be redirected to the homepage or the main menu.
Now, to find stubs from Workday using the app, all you have to do is select the Pay option on the navigation bar.
#3. Click and View Your Pay Stubs
Selecting the Pay tab will take you to the page where all of your previous and most recent pay stubs are stored. You will also see other documents and information related to your tenure, compensation, taxes, and company benefits you’re entitled to receive.
Specifically, you can see copies of your W-4 and W-2 forms, as well as records of your voluntary and involuntary deductions. Voluntary deductions include health insurance premiums. 401k and other retirement accounts that you elected to be withheld or deducted from your earnings.
Involuntary deductions include federal, state, and local income taxes, FICA taxes, wage garnishments, FUTA and SUTA.
#4. Print Your Pay Stubs
To get pay stubs from Workday, use the search feature and input the dates when the pay stubs were released as your reference. Doing so will save you more time in finding the specific paycheck stub copies that you need.
Once you find the pay stubs that you need, click on the document and the Print button on the page to produce a physical copy of your pay information.
What to Do if You Can’t Access Pay Stubs From Workday: 3 Useful Tips
The best course of action to take if you can’t access pay stubs from Workday is to contact your employer, HR manager, or IT department—they are the most reliable and authorized individuals who can assist you with your problem.
If you can’t get your pay stubs from Workday, it is usually due to an error in your login details. You may have entered the wrong credentials or need to have your account activated by your manager or HR.
Here are a few more effective ways to address errors when trying to access your Workday paycheck stubs:
#1. Check Your Email
Since your work email will most likely be used in creating your Workday account, you must make it a point to check your work email for any notifications about your credentials or account.
Your HR manager or employer may have also sent additional instructions to serve as your guide when activating your account and accessing your pay stubs.
#2. Try Both the App and a Browser
It is also possible that you encountered technical issues with your internet while browsing the Workday portal through your browser.
Either way, it is best to alternate between using the app and the browser to check whether your account, the app, or the site is the issue.
#3. Use Different Devices
Much like trying to log in and get pay stubs from Workday using the app and the webpage, you can also try using different devices to access the portal. For instance, try using your mobile phone or tablet, then a laptop or desktop computer.
How to Get Workday Pay Stubs From Your Previous Employer
Ideally, you could get pay stubs from Workday after leaving your job because your IT, HR, or payroll manager should send you a temporary Workday password upon your termination.
The password is meant to help you log in to your Workday account one last time to get the documents you need. But what if you don’t get a temporary password?
Getting pay stubs from Workday from your previous employment may take some time and require patience. Some employers may take a while to respond, while others may not be as cooperative despite former employees asking nicely for their pay stub copies.
The first thing you must do if you want to get pay stubs from Workday after termination is to contact your previous employer via email or phone. If not, you can try reaching out to your last employer’s payroll or HR staff.
Next, let them know that you need their assistance so that you can access your Workday account one last time to get your pay slips.
You may also be asked to provide the following information:
- Your employee ID
- Your full name
- The number of pay stub copies you need
- The specific pay periods or pay dates covered by the pay stubs you want to acquire
Should your previous employer refuse to cooperate or allow you to get your pay stubs from Workday one last time, consider seeking assistance from the state labor office. The state labor office in your area may provide you with an earnings or wage statement.
Manage Your Pay Information With Paystub.org
Paystub.org’s pay stub generator is a must-have tool that helps you manage your pay information more efficiently. With Paystub.org, you can create, save, and print copies of your own paycheck records as needed!
Although Workday offers a convenient tool for employees to access their wage statements and information, that does not mean that users will not encounter any technical issues while using the software. In that regard, our generator offers a cost-effective and time-saving way to get your pay stubs.
With a selection of ready-made templates to choose from and a built-in calculator to help you calculate your gross and net earnings, preparing copies of your paycheck has never been this easy.
With Paystub.org, you can create as many pay stub copies as you need in just a few minutes! Forget waiting for your former employer to respond or having to deal with technical issues while accessing the Workday app.
Even better, you can also check out our W-2 form and 1099 form generators, both of which can be quite handy when filing your taxes.
Final Thoughts
One of the reasons why businesses choose Workday’s software in processing employee pay stubs is because of the strict privacy regulations coupled with using their services.
In reality, your employer should take some time to brief you on how to use the Workday software or app to ensure you understand how it works and how it can benefit you as an employee.
Still, it wouldn’t hurt to do some self-learning and explore Workday’s features on your own.
Having said that, now that you are well-equipped with the necessary steps to get pay stubs from Workday, you can minimize any potential errors when accessing your pay records.
How to Get Pay Stubs From Workday FAQ
#1. Can I download my check stub from Workday?
You can download your check stub from Workday by logging in to the Workday app or accessing the Sign-on page. Next, click on the ‘Pay’ option under the main menu, look for the pay stub that you need to download, and select the option to download the document.
#2. What should I do if my Workday check stub is incorrect?
If your Workday check stub is incorrect or contains missing and inaccurate information, the first thing you should do is to email the payroll or HR department. You can also raise the concern to your manager or direct supervisor.
#3. Do I need special permissions to view my pay stubs on Workday?
You need special permissions to view your pay stubs on Workday due to Workday’s privacy policies. That said, you must contact your HR personnel or IT department to get your login credentials to log into your account.
#4. How do I access Workday on my mobile device to view pay stubs?
You need to download the Workday app to view your pay stubs on your mobile device. The app is available in both the Apple App Store and Google Play Store.
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